FULL-TIME ADMINISTRATIVE OFFICER

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SINGAPORE JOB VACANCY – FULL-TIME ADMINISTRATIVE OFFICER

Position: Administrative Officer (Full-Time)
Company: MACQUIRE PTE LTD
Location: Sembawang, North Region, Singapore
Employment Type: Full-Time
Salary: SGD 2,300 per month
Working Days: 5-Day Work Week
Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

About the Company

MACQUIRE PTE LTD is a well-established company in Singapore that is committed to delivering quality services through professional management, efficient operations, and a dedicated workforce. As our business continues to expand, we are looking for a motivated and detail-oriented Administrative Officer to join our team and support the smooth operation of our office.

This position is suitable for individuals who enjoy working in an organized office environment and who are capable of handling multiple responsibilities across administration, accounting, and human resources. The successful candidate will become an important member of our administrative team and will contribute to the daily operations of the company by ensuring that internal processes are carried out efficiently and accurately.

Whether you already have office administration experience or are looking to further develop your professional career, this opportunity offers valuable exposure to different aspects of business operations while working alongside experienced colleagues in a supportive environment.

Position Overview

As a Full-Time Administrative Officer, you will be responsible for supporting several departments within the company, including Accounting, Human Resources, and General Administration. You will work closely with supervisors, management, company outlets, suppliers, and headquarters to ensure that all administrative processes are completed accurately and on schedule.

This role requires excellent organizational skills, attention to detail, the ability to prioritize tasks, and strong communication skills. Candidates should be comfortable working independently while also contributing effectively as part of a team.

The successful candidate should be proactive, dependable, responsible, and willing to learn new skills while maintaining a high standard of professionalism in all daily responsibilities.

Key Responsibilities

Accounting Administration

You will assist in the day-to-day accounting functions of the company, including but not limited to:

  • Maintaining accurate bookkeeping records.
  • Preparing invoices and ensuring they are processed correctly.
  • Recording financial transactions in a timely manner.
  • Processing supplier invoices and coordinating supplier payments.
  • Monitoring payment schedules.
  • Maintaining proper filing of accounting documents.
  • Assisting with expense recording and documentation.
  • Supporting monthly financial reporting preparation.
  • Organizing accounting records for audits and internal review.
  • Verifying financial information before submission.
  • Communicating with suppliers regarding payment-related matters.
  • Assisting the finance department with administrative support.
  • Carrying out additional accounting duties assigned by management.

Human Resource Administration

The Administrative Officer will also provide administrative support for Human Resource functions, including:

  • Processing monthly payroll accurately and on time.
  • Maintaining employee attendance records.
  • Managing annual leave, medical leave, and other leave applications.
  • Processing employee reimbursement claims.
  • Updating employee information and personnel records.
  • Preparing HR-related documentation.
  • Supporting recruitment activities.
  • Coordinating interview schedules with candidates.
  • Communicating with applicants regarding recruitment progress.
  • Assisting with employee onboarding documentation.
  • Preparing employment letters and HR documents.
  • Assisting with work pass applications and renewals.
  • Coordinating employee training registrations.
  • Supporting government grant applications.
  • Updating employee databases.
  • Maintaining confidentiality of employee records.
  • Assisting with other HR projects whenever required.

General Administration

Your daily administrative duties may include:

  • Coordinating courier services for company documents and parcels.
  • Arranging repair and maintenance services for company outlets.
  • Liaising with headquarters regarding operational and administrative matters.
  • Managing office filing systems.
  • Maintaining both physical and digital company records.
  • Preparing reports, letters, forms, and internal documents.
  • Organizing company correspondence.
  • Monitoring office supplies and arranging replenishment when necessary.
  • Assisting with procurement-related documentation.
  • Scheduling appointments and meetings.
  • Supporting managers with administrative tasks.
  • Coordinating communication between different departments.
  • Assisting company outlets with administrative requests.
  • Maintaining accurate documentation for company records.
  • Ensuring office procedures are followed consistently.
  • Performing general office support duties.
  • Handling ad hoc assignments as directed by supervisors or management.

Candidate Requirements

Applicants should possess the following qualifications and personal attributes:

  • Able to work independently with minimal supervision.
  • Responsible and reliable.
  • Positive working attitude.
  • Strong attention to detail.
  • Excellent organizational skills.
  • Good time management abilities.
  • Ability to prioritize multiple assignments.
  • Strong analytical and problem-solving skills.
  • Professional communication skills.
  • Good interpersonal skills.
  • Willingness to learn and adapt.
  • Ability to work under deadlines.
  • Comfortable working in a fast-paced office environment.
  • Honest, trustworthy, and able to maintain confidentiality.
  • Proficient in Microsoft Word, Microsoft Excel, Microsoft Outlook, and other common office applications.
  • Proficiency in spoken Mandarin is required to communicate effectively with Mandarin-speaking outlet employees.
  • Previous experience in Administration, Human Resources, Payroll, Accounting, Office Coordination, or Customer Service will be an advantage, although candidates with the right attitude and willingness to learn are encouraged to apply.

Preferred Qualities

The ideal candidate should be someone who:

  • Pays close attention to detail.
  • Works accurately and efficiently.
  • Takes initiative without constant supervision.
  • Demonstrates professionalism in daily work.
  • Is capable of managing confidential information responsibly.
  • Has excellent coordination and multitasking abilities.
  • Enjoys working in a structured office environment.
  • Is committed to continuous improvement and personal development.
  • Can communicate effectively with colleagues from different departments.
  • Is dependable and able to meet deadlines consistently.

What We Offer

Employees joining MACQUIRE PTE LTD can expect:

  • Monthly salary of SGD 2,300.
  • Stable full-time employment.
  • Five-day work week.
  • Regular office working hours.
  • Professional office environment.
  • Friendly and supportive colleagues.
  • Opportunities to gain experience in Accounting, Human Resources, and Administration.
  • Exposure to various aspects of business operations.
  • Career development opportunities.
  • Skill enhancement through practical work experience.
  • Long-term employment opportunities for committed employees.
  • Supportive management team.
  • Opportunity to work with an established Singapore company.
  • Inclusive and collaborative workplace culture.
  • A structured environment that encourages learning, responsibility, and professional growth.

Why Join MACQUIRE PTE LTD?

At MACQUIRE PTE LTD, we believe that every employee contributes to the success of our business. We value integrity, teamwork, professionalism, and continuous improvement. Our employees are given opportunities to develop their knowledge, strengthen their skills, and build rewarding careers in a positive working environment.

As an Administrative Officer, you will gain practical experience across multiple business functions, making this role an excellent opportunity for individuals seeking long-term career development in administration, accounting, and human resources.

If you enjoy office administration, are highly organized, and take pride in delivering accurate and efficient work, we would be pleased to welcome you to our growing team.

Application Details

Interested applicants are invited to contact our recruitment team for more information regarding this opportunity.

Contact Numbers:

97644890

96975157

89531549

Employer: MACQUIRE PTE LTD

Business Registration Number (UEN): 202134615G

We welcome applications from motivated individuals who are looking to build a stable and rewarding career in Singapore. If you are passionate about office administration, possess strong organizational skills, and are ready to contribute to a professional team, we encourage you to submit your application and begin your career journey with MACQUIRE PTE LTD.

To apply for this job please visit jobs.hcmou.com.